Conference & Event Services
-Research hotel / city availability and history
-Arrange hotels to hold space on first option
-Analyze attendance history for budget projections
-Prepare break-even revenue/expense budget
-Prepare feasible options as a host site for annual conference
-Conduct site inspections of prospective hotel(s) and negotiate to determine which hotel is best suited for upcoming conferences
-Negotiate favorable terms / conditions in hotel agreements in order to minimize financial exposure to association
-Align hotel contract dates in best interest of association
-Develop Registration Database and subsequent forms / applications
-Develop Presenter database and manage Presenter Information
-Facilitate design and implementation of online Presenter Proposal form
-Process all registration forms and fees
-Manipulate registration and presenter data in order to produce: Name Badges, Registration Receipts, Certificates of Attendance, Registration and Presenter Confirmations, Presenter Certificates, Presenter Packets
-Develop and produce periodic reports
-Supply on-site registration staff
-Order, store and deliver conference materials
-Convention Announcement Booklet
-Conference app set-up and management
-Mailings (electronic or hard copies) of appropriate documents and information
-Directional signage production
-On-Site Registration Form / processing
-Award Management
-Volunteer Management
-Marketing / Newsletters
-Conference Website
-Conference Evaluations
-Hotel logistics / Audio Visual support
-Group Dinner Management
-Menu / Pricing assistance
-Overall Budget Management
-Establish formal contract with proposed speakers based on information provided by client
-Once agreement is reached, cmcglobal to facilitate speaker details to include:
-Acting as a “call receiver” for speaker agents/speakers
-Receiving and processing of speaker abstracts
-Acting as a liaison between speaker agents/speakers and client (or designated contractor) for meeting set-ups and audio visual needs
-Scheduling air/ground transportation and hotel rooms for speakers as needed
-Elaborate event productions
-Custom Entertainment Experiences
-Spouse/Guest Programming
-Team Building Activities
-Customer Racing Experiences (IndyCar, NASCAR, and more….)
-Service Projects
-Golf Outings
-Sporting Clays Outings
-Ride and Drives
-Product Launches
-Road Course Management
-Incentive Trips